Google Tasks alternative

Done vs Google Tasks

A Google Tasks alternative for when you want more than a checklist next to your inbox.

Google Tasks is the simple, free list that sits beside Gmail and Google Calendar: add a task from an email, give it a date and it shows up on your calendar, and Gemini can add or edit tasks when you ask. It's deliberately minimal, and Google's own MCP servers for agents cover Gmail, Drive and Calendar but not Tasks. Done keeps the Google connection (Plan my day reads your Google Calendar) and adds what Tasks leaves out: natural-language capture, dependencies, and AI agents that do the task and wait for your approval.

Feature	Done	Google Tasks
Assign a task to an AI agent that does the work	Yes	No; Gemini can add and edit tasks
Agent work waits for your approval before it counts as done	Yes	No
An agent can stop and ask you a question, then carry on	Yes	No
Several named agents, each with its own queue	Yes	No
Official MCP server for your AI agents	Yes	No official server; Google's MCP servers cover other apps
Agents read your connected apps for context (Drive, Gmail, Notion, GitHub…)	Yes	No
Natural-language quick capture	Yes	Basic; Gemini can add tasks
Auto-decompose a task into subtasks	Yes	No
Recurring tasks	Yes	Yes
Task dependencies (blocked-by)	Yes	No
Goals that show whether you're on pace	Yes	No
Time-blocks your day around your real meetings, and re-plans when one moves	Yes	Dated tasks show in Google Calendar
Describe a filtered view in a sentence	Yes	No
Daily digest of overdue / due-today / stalled	Yes	Not documented
Price	Free (100 agent calls/mo); Pro $5/mo	Free with a Google account

Weighted scorecard

Each product gets a score from 0 to 5 on eight criteria, with a one-line reason. The weights say how much each criterion counts, and the total is the weighted average, out of 5.

The default weights reflect a buyer handing work to AI agents, the person Done is built for, so they favour Done. Pick another buyer and the weights change: for a team running sprints, or for a personal list without AI, other apps often come out ahead.

Weights for

For someone who delegates tasks to Claude, ChatGPT or other agents and wants to approve what comes back.

Criterion	Done	Google Tasks
Hand a task to any AI agent (MCP, OAuth)Weight 25%
Hand a task to any AI agent (MCP, OAuth)Weight 25%	86 MCP tools over OAuth or a per-account token; any task can be assigned to an agent	Gemini can add and edit tasks; no official MCP server for other agents
Human approval before agent work counts as doneWeight 20%
Human approval before agent work counts as doneWeight 20%	Agent-finished work waits for your approval by default; nothing closes without you	No approval step for agent work
Agent questions, decisions and several named agentsWeight 15%
Agent questions, decisions and several named agentsWeight 15%	Agents park questions for you, and named agent lanes hand work to each other	No agent questions, decisions or agent roster
Planning against your calendarWeight 5%
Planning against your calendarWeight 5%	Plan my day time-blocks tasks around Google Calendar and re-plans; no team scheduling	Dated tasks appear in Google Calendar; no time-blocking
Team projects and sprintsWeight 5%
Team projects and sprintsWeight 5%	Shared workspaces and per-project sharing on Teams; no sprints, timelines or workload views	Tasks can be assigned in shared Google spaces, but there are no team projects
Personal list: capture, recurring tasks, remindersWeight 10%
Personal list: capture, recurring tasks, remindersWeight 10%	Natural-language capture, recurring tasks, dependencies and a daily digest	Simple lists with subtasks and repeats; no natural-language capture or filters
Apps on phone and desktopWeight 10%
Apps on phone and desktopWeight 10%	Web, iPhone, iPad, Android, and Apple silicon Macs via the iPad app; no Windows app	In Gmail and Calendar on the web, plus iOS and Android apps
Price for one personWeight 10%
Price for one personWeight 10%	Free with 100 agent calls a month; Pro $5/mo, Teams $20/mo	Free with a Google account
Weighted total
Weighted total	4.6 /5	1.6 /5

Scores are our judgment from each vendor's public docs and pricing, checked on the date at the foot of this page. Anything a vendor doesn't document scores 0.

Who Google Tasks is for

Google Tasks is for people who live in Gmail and Google Calendar and want a free, no-setup checklist right there, without another app.

Why people choose Done

Assign tasks to an AI agent you choose (Claude, ChatGPT, any MCP client) and approve the result
Plan my day time-blocks your tasks around your Google Calendar and re-plans when a meeting moves
Natural-language quick capture, dependencies, goals and a daily digest
An official MCP server, so agents can work your list directly

Where Google Tasks shines

Google Tasks is free, instant and already where you are: in the Gmail and Calendar side panels and on your phone. Turning an email into a task takes one click, dated tasks land on your calendar, and Gemini can manage your list by chat.

Frequently asked questions

Can Gemini or Claude manage Google Tasks?

Gemini can add, edit and show your Google Tasks when Workspace is connected to the Gemini app. For Claude or ChatGPT there's no official Google Tasks MCP server; Google's Workspace MCP servers cover Gmail, Drive, Calendar and others, not Tasks. Done has its own MCP server for any agent.

Does Done work with Google Calendar like Google Tasks?

Yes. Connect Google Calendar and Done's Plan my day fits your open tasks around your real meetings, and re-plans when one moves. Connected Google apps such as Drive and Gmail also give your agents context.

How do I move my Google Tasks to Done?

Copy the tasks from a Google Tasks list and use Paste a list in Done's import panel (Settings → Data). Each line becomes a task, and dates written in the line are read like quick add.

Try the AI to-do app for yourself

Open Done

Comparison based on publicly available information last verified in October 2026. Google Tasks and other names are trademarks of their respective owners; features change — check their site for the latest.