Compare

Trello vs Asana

The friendliest board against the most structured project tool. Which one fits how your team works?

Trello and Asana are the two team tools people weigh most often. Trello is a kanban board first: cards, lists and automation that anyone understands in minutes, with a free plan for up to ten collaborators. Asana is a work management platform: projects with timelines, dependencies, goals, portfolios and workload, plus AI Teammates that work inside those projects. Both run an official MCP server, so Claude or ChatGPT can read and update either one.

FeatureTrelloAsana
Assign a task to an AI agent that does the workNot built in; outside agents connect over MCPAI Teammates (paid plans, metered per request)
Agent work waits for your approval before it counts as doneNoCheckpoints for team feedback
Official MCP server for your AI agentsOfficial hosted MCP (OAuth, one workspace per connection)Official hosted MCP server
Recurring tasksThrough board automationYes
Task dependencies (blocked-by)Not documentedYes
Time-blocks your day around your real meetings, and re-plans when one movesPlanner: drag cards onto your Google or Outlook calendarCalendar view, no time-blocking
PriceFree (10 collaborators); Standard $5, Premium $10/user/mo yearlyFree for 2 people; Starter $10.99, Advanced $24.99/user/mo yearly
Kanban boardsYesYes
Timeline (Gantt) viewPremiumPaid plans
Built-in automationOn every board (250 runs/mo free)Rules on paid plans
Free plan for a small teamUp to 10 collaboratorsUp to 2 people
Built-in AI agentsNoAI Teammates (metered per request)

Weighted scorecard

Each product gets a score from 0 to 5 on eight criteria, with a one-line reason. The weights say how much each criterion counts, and the total is the weighted average, out of 5.

The default weights reflect a buyer handing work to AI agents, the person Done is built for, so they favour Done. Pick another buyer and the weights change: for a team running sprints, or for a personal list without AI, other apps often come out ahead.

Weights for

For someone who delegates tasks to Claude, ChatGPT or other agents and wants to approve what comes back.

TrelloAsanaDone
Hand a task to any AI agent (MCP, OAuth)Weight 25%
Official hosted MCP (OAuth) on every plan; agents edit cards but can't own themAI Teammates (metered per request) and an official MCP server86 MCP tools over OAuth or a per-account token; any task can be assigned to an agent
Human approval before agent work counts as doneWeight 20%
No approval step for agent workCheckpoints where the team reviews a Teammate's approachAgent-finished work waits for your approval by default; nothing closes without you
Agent questions, decisions and several named agentsWeight 15%
No agent questions, decisions or agent rosterPrebuilt and custom Teammates; agent questions not documentedAgents park questions for you, and named agent lanes hand work to each other
Planning against your calendarWeight 5%
Planner puts cards on your Google or Outlook calendar (Standard and up)Calendar view of due dates; no time-blockingPlan my day time-blocks tasks around Google Calendar and re-plans; no team scheduling
Team projects and sprintsWeight 5%
Boards, automation and Premium timeline and table views; no native sprintsPortfolios, goals, timelines, workload and approvals for peopleShared workspaces and per-project sharing on Teams; no sprints, timelines or workload views
Personal list: capture, recurring tasks, remindersWeight 10%
Inbox and quick capture, but cards rather than a to-do listA capable My Tasks, but heavy for a personal listNatural-language capture, recurring tasks, dependencies and a daily digest
Apps on phone and desktopWeight 10%
Web, Mac, Windows, iOS and AndroidWeb, Mac, Windows, iOS and AndroidWeb, iPhone, iPad, Android, and Apple silicon Macs via the iPad app; no Windows app
Price for one personWeight 10%
Free for up to 10 collaborators; Standard $5/user/mo yearlyFree for 2 people; Starter $10.99/user/mo yearlyFree with 100 agent calls a month; Pro $5/mo, Teams $20/mo
Weighted total
2.4 /53.3 /54.6 /5

Scores are our judgment from each vendor's public docs and pricing, checked on the date at the foot of this page. Anything a vendor doesn't document scores 0.

Choose Trello if…

  • You want a visual board the whole team understands on day one
  • Your team is up to ten people and wants a capable free plan
  • You plan your own day by dragging cards onto your calendar

Choose Asana if…

  • You run cross-team projects with timelines, dependencies and goals
  • Managers need portfolios and workload views across projects
  • You want AI agents working inside your projects with the team's context

The verdict

Pick Trello if you want simple, visual boards that a small team adopts without training, on a generous free plan. Pick Asana if your work is structured projects with dependencies, timelines and goals across several teams, and you want AI Teammates inside them. On agents, both run official MCP servers; only Asana has built-in agents, and neither holds an agent's finished work for your approval.

Where Done fits

Done isn't a project management platform. It's for the tasks you'd rather an agent did: assign one to Claude, ChatGPT or any MCP agent, and its result waits on the task for your approval. Plenty of teams keep Trello or Asana for projects and use Done for delegated work; Done imports CSV exports from both.

Compare each with Done:Done vs TrelloDone vs Asana

Frequently asked questions

Is Trello or Asana better for a small team?

For a small team that wants to see work move across a board, Trello is usually quicker to adopt and its free plan covers up to ten collaborators. Asana is worth it once you need timelines, dependencies and goals, and its free plan covers two people.

Which is cheaper, Trello or Asana?

Trello Standard is $5 per user a month billed yearly and Premium is $10. Asana Starter is $10.99 and Advanced $24.99 per user a month billed yearly. Both have free plans.

Do Trello and Asana work with AI agents?

Both run an official MCP server, so Claude or ChatGPT can read and update your boards or projects. Asana also has AI Teammates, built-in agents metered per request on paid plans. Neither holds an agent's finished work for your approval; that's what Done is built for.

Try the AI to-do app for yourself

Sign up with just an email, capture a task, and assign it to an AI agent.

Open Done

Comparison based on publicly available information last verified in October 2026. Trello, Asana and other names are trademarks of their respective owners; features change — check their sites for the latest.