Free template

Eisenhower matrix template

An interactive Eisenhower matrix: type tasks into Do first, Schedule, Delegate and Delete, then print it or import the keepers into Done with their priorities set.

The Eisenhower matrix sorts tasks on two questions: is it urgent, and is it important? The answers put every task in one of four boxes, and each box has one move — do it, schedule it, delegate it, or delete it.

The trap it catches is the urgent-but-unimportant box: work that feels pressing and moves nothing. In Done, the Delegate box has an obvious new home — an AI agent.

Urgent

Not urgent

Important

Do first

Urgent and important

Schedule

Important, not urgent

Not important

Delegate

Urgent, not important

Delete

Neither urgent nor important

What you type is saved in this browser only. Nothing is sent anywhere.

Use it in Done

Press Copy and open Done. The template goes onto your clipboard as a list.
In Done, open Settings → Data → Import and choose Paste a list.
Paste it, check the preview and import. The heading becomes a project called “Eisenhower matrix”, and each line becomes a task.

No account yet? Sign up free first; the import is waiting in Settings.

In Done, Do first imports as urgent, Schedule as medium and Delegate as low priority. Delete stays behind — that's the point.

Copy and open Done

How to use this template

Type each task into the box that fits: urgent and important, important but not urgent, urgent but not important, or neither.
Do the first box now.
Give each task in Schedule a date.
Hand the Delegate tasks to someone else — or to an agent.
Let the last box go. That's what it's for.

Hand it to your agent

Connect Done to Claude, ChatGPT or any MCP client (it takes a minute), then paste this prompt. Your agent works through Done's own tools, under the same approval gate as everything else.

Work only through the Done MCP connector, on my Done account.

Sort my open tasks with the Eisenhower matrix:

1. Call list_tasks for my open tasks, and list_goals so you know what counts as important to me.
2. Put each task in one box: Do first (urgent and important), Schedule (important, not urgent), Delegate (urgent, not important) or Delete (neither). Urgent means a real deadline or someone waiting; important means it moves a goal or a commitment.
3. Do first: call update_task with priority "urgent" and horizon "today".
4. Schedule: call update_task with priority "medium" and a realistic due_date.
5. Delegate: don't reassign anything. List the ones you could do yourself — research, drafts, tidying up — and I'll hand them to you.
6. Delete: don't delete anything. Call ask_decision on each one, recommending won't-do, so the call is mine.

End with the four boxes as a short list, one line per task.

Tools this prompt calls

list_tasks
list_goals
update_task
ask_decision

More templates

Your list, with an agent on it

Open Done