Every client in its own workspace.
Keep each client's projects, rules and access separate, share a project with the client when it helps, and let your AI agent draft the routine work for you to sign off.
Done is a task manager for freelancers and consultants who juggle several clients and use an AI assistant for part of the work. Each client gets a workspace with its own projects, tags and standing instructions for agents; you can look at one workspace or all of them; and you can share a single project with a client without showing them anything else.
The jobs, and how Done handles them
Keep clients apart
Create a workspace per client. Each has its own projects and tags, and the workspace switcher at the top of the sidebar narrows the whole app to one client when you're on their call. A project can move to another workspace when an engagement changes, and an extra MCP token can be limited to one workspace, so an agent doing one client's work never sees another's tasks.
Brief the agent once per client
Each workspace has a standing brief for agents: the client's tone, their terminology, what never to send without asking. Projects and tasks can add to it, and an agent reads all three when it opens a task. Connect Drive, Notion or Gmail and the agent can search and read the documents a task refers to.
Show the client progress
On Teams, share one project with a client by email: they see and work that project's tasks and nothing else in the workspace. You can cancel a pending invite or remove someone's access at any time, and the client doesn't need a paid plan to join.
Delegate the routine deliverables
Assign first drafts, research summaries and meeting action items to your agent. Results wait for your approval, and Done's tools tell agents to park anything outward-facing, like an email or a reply to the client, as a question for you with
ask_decisioninstead of sending it.
A week with Done
Monday
You switch to the Acme workspace for the weekly call. Action items go in with quick add as people talk, and you assign the research one to Claude.
Tuesday
In the Northwind workspace, your agent drafts the monthly report from the documents you connected and parks one question: mention the delayed feature now or next month? You answer from your phone.
Wednesday
You share the website-relaunch project with Acme's marketing lead. She ticks off two content tasks herself.
Thursday
Plan my day fits deep work for both clients around your calls. The approved report goes out, sent by you.
Friday
You look across all workspaces at once and check the weekly review for what shipped and what's overdue before writing your status emails.
Which plan fits
Pro · $5 a month
Free's two workspaces fit one client plus your own life. With more clients you need Pro at $5 a month for unlimited workspaces and agent calls. Choose Teams at $20 a month if you want to invite clients into a shared project or workspace; they join without paying.
Compare plans →When Done isn't the right fit
Done doesn't track billable hours or send invoices. If you bill by the hour, you'll want a time tracker with invoicing, such as Harvest, which turns tracked time into invoices, alongside or instead of Done. And if a client runs its own project tool, work in theirs for their tasks; Done is best for the work you own.
Questions
Can I keep each client separate in Done?
Yes. Make one workspace per client; each has its own projects, tags and standing instructions for agents. Free includes two workspaces, and Pro and Teams are unlimited.
Can a client see my other clients' tasks?
No. Sharing is per workspace or per project. Someone invited to one project sees only that project's tasks: not the rest of the workspace, not its sub-projects and nothing in your other workspaces.
Do clients have to pay to join?
No. Inviting people is part of the Teams plan on your side; the people you invite join without a paid plan of their own.
Can I limit an AI agent to one client?
Yes. Create an extra MCP token limited to that client's workspace, to one project, or read-only, and give it to the agent. It only ever sees that much.
Done for other kinds of work
Start with one task you'd rather not do
Sign up with just an email, connect Claude or ChatGPT, and assign it your first task. Free to start, no credit card.